NATO

Contracting

Budget and Finance - Purchasing and Contracting Office

EDITED BUDGETThe primary purpose of the Budget and Finance (BUDFIN) – Purchasing & Contracting (P&C) internet page is to publicize critical Contracting documents in support of JWC.

The intent is furthermore to raise the general awareness of business opportunities with NATO. Key supporting information such as ongoing procurements, contract awards and Frequently Asked Questions are also provided.

The page is under continuous development and further enhancements will progressively be implemented.

Any constructive suggestions are welcomed to enhance the usefulness of this webpage.

Please do not hesitate to contact me, or any member of the team, if you require further guidance regarding JWC contract requirements.

Kjetil Sand
Chief JWC Purchasing & Contracting


Archived Procurements

JWC-19-R-0013 - OPFOR DOCUMENTATION PACKAGE
Bid closing date: 21 November 2019, at 12:00 (Local time).
Questions submitted Week 46; Questions submitted Week 45

IFIB ACT-JWC-19-08 Exercise Support – Short Term Operational Contractors (STOC)
Bid closing date: Monday, 26 Aug 2019, at 1300. POC julie.hansen@jwc.nato.int
Bid Closing Date Extension 26 AUG 19; Clarification Week 31; Role Player Statistics 2018; Questions Week 28; Revised Annex A to Statement of Work - Exercise Play Functions Book; Exercise Support - STOC Bidder's Conference; Certification of Security Clearance; Bidders Conference 02.07.19 - Questions and Answers; Questions Week 27; Questions Week 25; Annex C-1 to Part I - Bidding Form; Annex B-3 - Past Performance; Annex B to Statement of Work; A Annexes to Part I; Bidder's Conference Form; STOC SERVICES

IFIB-ACT-JWC-19-09 OCCASSUS
Bid closing date: Thursday 25 July 2019, at 13:00 hrs. POCjulie.hansen@jwc.nato.int or pcs@jwc.nato.int
Questions submitted Week 27; Questions and Answers 3; Bidder Conference Notes; Bidder Conference Slides 2; Bidder Conference Slides 1; Questions and Answers 2; Questions and Answers 1; Annex A to Part I; Annex A to Part III Section B; Annex B-2 to Part I; Annex C to Part I; Part I and II; Part III Section B - Statement of Work

NOI for IFIB-ACT-JWC-19-08 – Exercise Support – Short Term Operational Contractors (STOC)
Nomination of Bidders closes 22 Mar 2019. POC julie.hansen@jwc.nato.int

NOI for IFIB ACT-JWC-19-09 – Scenario Development Support Contract – OCCASSUS
Nomination of Bidders closes 19 May 2019. POC julie.hansen@jwc.nato.int

IFIB ACT-JWC-18-56 - Geospatial Deliverable Support
Bid closing date: Tuesday 29 Oct 2019, at 13:00 hrs. POC julie.hansen@jwc.nato.int or pcs@jwc.nato.int
Questions and Answers 1; Amendment 1; Bidder's Conference Slides 17 Sept 2019; Questions and Answers from GEO Bidder's Conference 17 Sept 2019; Contract Update 21 Aug 19; Annex A to part I; Annex B1 - Technical Form; Annex A to part III Section B; Annex B1 - Attachment Q6; Annex B1 - Attachment Q7; Annex C1 - Bidding Form; Part I and II; Part III Section B - Statement of Work

NOI ACT-JWC-18-63 – Furniture *
POC: julie.hansen@jwc.nato.int
*Bidding has been postponed to Q4 2019. All parties who have already sent interest will be contacted when solicitation is released.

IFIB JWC-19-R-009 - Occupational Health Advisory Services
Bid Closing date: Thursday 14 March 2019, at 15:00 hrs. POC anne.grethe.bjastad@jwc.nato.int
Part I - Bidding Instructions; Part III - Statement of Work

IFIB ACT-JWC-18-88 Procurement of Vehicles
Bid Closing date: Friday 5 April 2019, at 12:00 hrs. POC torgeir.strand@jwc.nato.int

RFQ JWC-18-R-0101 – MNDDP Support TRJA19
POC: julie.hansen@jwc.nato.int or pcs@jwc.nato.int. Closes 25 Sep 2018
*Interested parties for this RFQ must contact POC above to receive Annex A and B.
Questions and Answers 1; Questions and Answers 2

IFIB ACT-JWC-18-45 – Canteen Services
POC: julie.hansen@jwc.nato.int or pcs@jwc.nato.int. Closes 01 Oct 2018
Annexes A; Past Performance Annex B-3; Financial Proposal Annex C-1

IFIB ACT-JWC-18-57 – Vehicle acquisition
POC torgeir.strand at jwc.nato.int or pcs@jwc.nato.int. Closes Friday 5 OCT 2018 12:00 Central European Time
Questions & Answers 1; Questions & Answers 2; Questions & Answers 3

RFQ ACT- JWC-18-R-0098 - TOPFAS Study
POC: pcs@jwc.nato.int Closes 06 Aug 2018

NOI IFIB-ACT-JWC-18-57 - Vehicle acquisition
Nomination of bidders closes 12 July 2018. POC torgeir.strand at jwc.nato.int

IFIB ACT-JWC-18-33 - Scenario Deliverable Support Contract (SDSC) for the Development and Delivery of the FIKSO Setting and Scenario
Bids Closing Date: 12:00 hours (local time) 20-June-2018; Contract Start Date: 01-October-2018.
All questions must be received by 10-June-18 to give P&C time to respond and companies time to prepare bids accordingly.
Please fill out and return Acknowledgement of Receipt IFIB ACT-JWC-18-33 (item #6) to pcs@jwc.nato.int if you intend to submit a bid.
1 Bidding Instruction; 2 Annex A-8; 3 Annex B-1;4 Annex A App-1; 5 Annex B (will be sent upon request); 6 Acknowledgement of Receipt; Questions & Answers 1; Questions & Answers 2; Questions & Answers 3; Questions & Answers 4.

NOI ACT-JWC-18-45 - Canteen Services
Closes 13 June 2018. POC julie.hansen@jwc.nato.int

NOI ACT-JWC-18-33 - Scenario Deliverables Support Contract
This setting and scenario is planned to be used for the first time in support of EX TRIDENT JUPITER 2019 2020.

Request for Information - 15th Anniversary Book Layout and Printing Services
RFI Closing Date – 11:00 AM Local JWC Time 23 Feb 2018; Contract Date potential Mar 2018-Sept 2018; POC julie.hansen@jwc.nato.int
Please Label Subject to email "RFI – Layout and Printing Services"

RFP JWC-18-R-0001 - Short Term Translator
Bid Closing Date- 11:00 AM Local JWC Time 22 Feb 2018; Contract Date: Mar 2018-Dec 2020; POC julie.hansen@jwc.nato.int
RFQ JWC-18-R-001 SHORT TERM TRANSLATOR ; PROOFREADING JOURNALISTIC EDITORIAL AND LANGUAGE ENHANCEMENT ; TRANSLATION FROM NORWEGIAN TO ENGLISH ; TRANSLATION FROM ENGLISH TO NORWEGIAN

RFP JWC-18-R-0007 - MNDDP Support TR JE 2018
Bid Closing Date- 11:00 AM Local JWC Time 12 Feb 2018; Contract Date: Feb 2018-Jul 2018; POC julie.hansen@jwc.nato.int
If interested please contact POC.

RFP JWC-17-R-036 - Medical Services
Questions & Answers; Part I - Bidding Instructions; PART III - Statement of Work; Medical Services Contract; Evaluation Criteria Scoring - Pass or Fail; Evaluation Criteria Scoring - Desirable;Calculation of Best Value; Acknowledgement of Receipt; Appendix 1; Appendix 2; Appendix 3; Appendix 4; Appendix 5; Appendix 6 - Distance Map; Appendix 7

IFIB JWC-17-R-043 - Short Term IM Support
Bid Closing Date - 10:00 AM Local JWC Time, 15-August-2017; Contract Date: 18-September-2017 Until 16-June-2018
Short Term IM Support; Part I Bidding Instructions

RFQ JWC-15-R-0219 - LOGFAS SUPPORT FOR TRJR 2016

IFIB JWC-16-R-0003 - THREE SWORDS MAGAZINE

IFIB ACT-JWC-16-01 - ON SITE ENGINEERING SUPPORT FOR NEC CCIS UPGRADE - MAGNUM

IFIB JWC-16-R-0033 - CAPABILITY PACKAGE ADDENDUM DEVELOPMENT COORDINATION CONSULTANCY

IFIB JWC-16-R-0047 - SHORT TERM TRANSLATOR SERVICE

IFIB JWC-16-R-0046 - SHORT TERM ONLINE CONTENT PRODUCER

IFIB JWC-16-R-0089 - Rental and Service Agreement Shredders

IFIB ACT-JWC-16-51 - New Exercise Setting - Working title VOSOTAN

IFIB ACT-JWC-16-19 - Invitation for International Bidding for CAX OPERATOR SUPPORT SERVICES for Stavanger, Norway

Contacts

Head of Office - Mr. Kjetil Sand
Tel +47 52 87 92 90
Kjetil.Sand@jwc.nato.int

Buyer & Contracting Administrator - Mr. Torgeir Strand
Tel +47 52 87 92 96
torgeir.strand@jwc.nato.int

Buyer & Contracting Administrator - Ms. Anne Grethe Bjåstad
Tel +47 52 87 92 97
Anne.Grethe.Bjastad@jwc.nato.int

Contracting Superintendent - MSgt Julie Hansen
Tel +47 52 87 92 94
julie.hansen@jwc.nato.int

Travel Assistant
Tel +47 52 87 92 92 or 93
Fax +47 52 87 92 95
(Outside normal working hours, contact VIA Egencia Travel Agency, Tel: +47 23150470)
travel@jwc.nato.int


Invoices:

The Joint Warfare Centre (JWC) has upgraded its invoicing system to an automated electronic system that automatically scans invoices received via email. This is the preferred method for receiving all invoices. Purchase orders will have instructions that include the email address in which a contractor should submit their invoices. Please use PDF only.

All manual invoices can be sent to the following address:

Joint Warfare Centre
BUDFIN, P&C Section
PO Box 8080
4068 Stavanger
NORWAY

Visiting address:

Joint Warfare Centre
Eikesetveien 29
4032 Stavanger
NORWAY

Shipping address:

Joint Warfare Centre
c/o Luftforsvarets base Sola/ Hangar II
Skvadronvegen 7
4050 Sola
NORWAY

Kolsås:

NEC CCIS SSC
Post box 25
1333 Kolsås
NORWAY

Contracting FAQs

I am a business who is interested in bidding on NATO JWC solicitations. Where can I review solicitations and present-day requirements?
Information about NATO solicitations can be found on our website.

What kind of security clearance do I need to contract for NATO?
The Statement of Work for the Request for Proposal will specifically state the level of clearance required by NATO. In general, at minimum, NATO SECRET clearance is mandatory.

Are NATO security clearances the same as clearances for my nation? In other words, if I already have a national security clearance, do I have NATO clearance as well?
NO. The Statement of Work for the Request for Proposal will specifically state the level of clearance from NATO that the firm will be required to have. NATO's clearance levels function independent of any clearance levels for other nations. However, it is understood that for most NATO nations, granting of a NATO security clearance is handled in a similar manner to that of obtaining a national security clearance. Please contact your National Security Office for information on their procedures for obtaining NATO clearances.

Who should I use as a point of contact at NATO for discussion before and after submitting a proposal? To whom should I address questions about the project or the Statement of Work?
The appropriate points of contact for any questions are included in the Request for Proposal.

Who else is bidding or submitting a proposal and what price(s) are they quoting?
NATO reserves all information about potential bidders and current bidders as procurement sensitive. However, NATO Purchasing & Contracting Branch ensures maximum visibility to all nations regarding contract opportunities.

How do taxes and tax exemptions work?
International agreements approved by NATO Nations ensure that NATO HQs are exempt from paying taxes and duties on commercially procured goods and services. Generally speaking, Purchasing & Contracting branches can procure goods and services without paying taxes and duties or establish a procedure, under the guidance of the Financial Controller, to recuperate paid taxes or similar fees.

Will work on this project be tax exempt?
Because of a series of international agreements, NATO will not pay taxes for goods & services that it procures or will recuperate the funds that it expends upon taxes with the guidance of the Financial Controller.

Can my proposal deviate from the RFP?
A firm may submit an alternative proposal that deviates in part from the Statement of Work from the Request for Proposal IF AND ONLY IF it submits a compliant proposal in addition to the alternative proposal. Any deviations in the primary proposal will result in a detraction of points during the award process.

May my company submit more than one proposal?
A bidding firm must submit a proposal that conforms to the Statement of Work for the Request for Proposal and may submit one or more alternative proposals in addition to the conforming proposal.

Are there any categories of firms to which NATO gives special treatment (i.e. registered small business or veteran owned firm)?
All firms are given equal treatment before, during, and after the bidding process.

Does my business have to be from a NATO Nation in order to submit a proposal?
NATO seeks business only from member nations. However, if no Member nation submits a proposal, then a nation from the Partnership for Peace may submit a proposal. But if a firm from a Partnership for Peace nation submits a bid that competes with a bid from a firm of a Member nation, then the bid of the firm from the Partnership for Peace nation must be declared noncompliant.

What is the international bidding process?
NATO regulations require that Requests for Proposals that are predicted to exceed Established Financial Limits (For 2010, all proposals exceeding €152,000) must be posted as an international notification of intent to begin bidding procedures. However, firms from any Member nation may bid on any proposal open for competitive bidding.

Can an English written request for proposal be translated into the local language?
Yes, but in the event of inconsistency between any terms of the contract and any translation into another language, the English language meaning shall govern.

Will my quote be accepted if submitted after the quote due date?
Quotes received after due date will not be used in award selection process. NATO JWC has the right to cancel request for quote/proposal any time before award.

Can I invoice before receipt of materials?
Yes, but invoice will not be paid until delivery of all items

What is required on all invoices?
Please ensure your invoice includes 1) the purchase order amount, 2) reference the purchase order and/or contract number, 3) a brief purchase order description, 4) and invoice date, 5) proper invoice number, 6) and your bank information. Failure to miss any of these requirements may constitute in a rejection of your invoice.

Is partial payments authorized?
Unless otherwise agreed, partial payments are not authorized. Full payment will be made when item(s) have been delivered and received.

Contracting Clauses

These are the clauses as directed by JWC, Purchasing & Contracting Section.