Contracting
Budget and Finance - Purchasing and Contracting Office
The primary purpose of the Budget and Finance (BUDFIN) – Purchasing & Contracting (P&C) internet page is to publicize critical Contracting documents in support of JWC.
The intent is furthermore to raise the general awareness of business opportunities with NATO. Key supporting information such as ongoing procurements, contract awards and Frequently Asked Questions are also provided.
The page is under continuous development and further enhancements will progressively be implemented.
Any constructive suggestions are welcomed to enhance the usefulness of this webpage.
Please do not hesitate to contact me, or any member of the team, if you require further guidance regarding JWC contract requirements.
Kjetil Sand
Chief JWC Purchasing & Contracting
Parity Rates
Please click on the dates below to view the Parity Rates specific for that period:
Parity Rates 01 January 2024 - 14 July 2024
Parity Rates 02 January 2023 - 31 December 2023
Procurements
RFQ JWC-24-R-007 TEMPORARY SERVICE SUPPORT HUMAN RESOURCES ASSISTANT
Bid Closing Date: 26/08/2024 12h00 local time Norway
Clarification question Deadline: 21/08/2024 12h00 local time Norway
POC Mr Kjetil Sand, Contracting Officer, Tel: +47 52 87 92 90 | CRP Timothee Maillefer, Staff Officer.
RFQ JWC-24-R-005 SUPPORT P&C DELIVERY
Bid Closing Date: 7 AUG 2024.
POC [email protected] CC: [email protected]
The IFIB and its Annexes have been updated on 2 August 2024; please download the latest versions below.
IFIB-ACT-JWC-23-49 Exercise Support – Short Term Operational Contractors (STOC)
Solicitation Release: 04 June 2024.
In lieu of an in person bidders conference JWC will publish a PowerPoint providing additional information/context to the requirement from which potential bidders can submit questions.
Click here to open the Bidder's Information Presentation.
Click here to open the Clarification Question Log
Last date that bidder’s may request clarifications: 16 July 2024.
Deadline: Bid Deadline has been extended to 30 August 2024.
POC [email protected] and [email protected] CC: [email protected]
Click here to download the editable annexes: Annex B-2a and Annex C-1.
IFIB-ACT-JWC-24-52 - Scenario Geospatial (GEO) Services Support Contract
Issue date: 15 May 2024
Bid closing date: 29 Aug2024
POC [email protected] and [email protected] CC: [email protected]
Questions & Answers and Slideshow information published 15 July 2024
RFQ JWC-23-R-009 ACCOUNTING SERVICES
Bid Closing Date: 01 November 2023.
POC [email protected] and [email protected] CC: [email protected]
Archived Procurements
RFQ JWC-23-C-006 MEDICAL SERVICES
Bid Closing Date: 16 August 2023, 12:00 local time.
POC [email protected] or [email protected] CC: [email protected]
REQ 12300647 HPE Server Solutions and storage for NATO NEC CCIS SSC
Bid Closing Date: 11 July 2023, 15:30 local time.
POC [email protected] or [email protected] CC: [email protected]
REQ 12300634 HPE Server Solutions for NATO Joint Warfare Centre
Bid Closing Date: 28 June 2023, 15:30 local time.
POC [email protected] or [email protected] CC: [email protected]
IFIB-ACT-JWC-23-17 Canteen Services
Bid closing date: 01 September 2023, 13:00 local time.
POC [email protected] or [email protected] CC: [email protected]
JWC-23-R-004 LASER CUTTER - ENGRAVER
Bidding Proposal - Annex A (.xls) - Annex B (.doc)
Bid Closes 27 April 2023 - 12:00 hours (local time Norway).
POC [email protected] CC: [email protected]
JWC-23-R-005 ARCHIVED SATELLITE IMAGING & MAPPING (SIM)
Bid Closes 15 30 March 2023 - 12:00 hours (local time Norway).
JWC-23-R-005 Questions and Answers
POC [email protected] CC: [email protected]
RFQ-JWC-22-R-0007 Temporary Service Support Purchasing and Contracting Delivery
Bids must be received at JWC not later than 12:00 hours (local time Norway), 15 DEC 2022. At that time and date, bidding will be closed.
RFQ-JWC-21-R-008 RENTAL AND SERVICE AGREEMENT SHREDDERS
Bid closing date: 18 Oct 2021, 11:00 (local time Norway).
POC [email protected] or [email protected]
RFQ-JWC-21-R-009 SERVICE SUPPORT CONTRACTING EXPERTISE
Bid closing date: 17 September 2021 at 12:00 (local time Norway).
POC [email protected] or [email protected]
Bid closing date 16 December 2021 06 January 2022 at 13:00 (local time Norway).
Bidder’s Conference Information: the Bidder’s Conference meeting is available below:
The slides for the Bidder’s Conference are available here.
Questions and Answers that were received thus far will be worked on this week and posted as they are completed. All clarifications need to be submitted to P&C by 30 OCT 2021. They will also be posted on this webpage, below.
Annexes:
Annex A (POW) ~ Annex B (QCM) ~ Annex B1 (Technical Form; PDF Version; Word Version) ~ Annex C - Word version ~ Annex C - PDF version ~ Annex C1 (Bidding Form) ~ Annex D (TOPR Timeline) ~ Annexes to Part I ~ Notification of Intent ~ Questions and Answers #1 ~ Questions and Answers #2
Amendments to the IFIB
Annex C to the SOW – Amendment 1
Annex C to the SOW – Amendment 2
IFIB - Amendment 3 - Changes to Bid Closing Date
POC [email protected] or [email protected]
IFIB-ACT-JWC-21-15 GRAPHICS PRODUCTION SUPPORT SERVICE
Bid closing date: 26 May 2021 at 12:00 Local Time.
Memorandum for Record - Restart of Bid IFIB ACT-JWC-21-15
Memorandum for Record and Hold Notice for IFIB ACT-JWC-21-15
Annex B-2 Technical Proposal Form - Annex C-1 Bid Form - Annex D-1 Sketch of Print Room - Annex E Pictures of Print Room - Annex F Floor Plan of Print Room - Questions and Answers Form - Questions and Answers Week 20
POC [email protected] or [email protected]
NOI-IFIB-ACT-JWC-21-15 Graphics Production Support Service
Nomination of bidders closes 26 February 2021.
POC [email protected] or [email protected]
JWC-21-R-005 Media Environment Portals
Bid closing date: 19 February 2021.
Questions & Answers #1 - Questions & Answers #2
POC [email protected] or [email protected]
IFIB-ACT-JWC-20-98 Vehicle procurement
(Part I, Part II and Part III)
Bid Closing Date: 15 February 2021, 13:00 local time Stavanger.
POC [email protected] or [email protected]
IFIB-ACT-JWC-20-70 On site Engineering Support for NEC CCIS upgrade - MAGNUM
(Part I, Part II and Part III updated 02 Nov 2020)
Questions & Answers: Week 40; Week 41-42; Week 43-44; Week 46
NEW Bid Closing Date: 30 November 2020, 13:00 local time Stavanger.
POC [email protected] or [email protected]
NOI-IFIB-ACT-JWC-20-98 Vehicle procurement
Nomination of bidders closes 23 October 2020.
POC [email protected] or [email protected]
IFIB-ACT-JWC-20-60 OFFICE FURNITURE
Questions & Answers 1 - Week 37
Bid Closing Date: 21 September 2020, 12:00 local time.
POC [email protected] or [email protected]
IFIB-ACT-JWC-20-59 OFFICE SUPPLIES AND CLEANING CONSUMABLES
Questions & Answers 1 - Week 37
Bid Closing Date: 15 September 2020, 12:00 local time.
POC [email protected] or [email protected]
NOI ACT-JWC-20-59 Office Supplies and Cleaning Consumables
Nomination of bidders closes 30 July 2020.
POC [email protected] or [email protected]
NOI ACT-JWC-20-60 Office Furniture
Nomination of bidders closes 30 July 2020.
Target issue date 6 August 2020.
POC [email protected] or [email protected]
NOI-IFIB-ACT-JWC-20-70 On site Engineering Support for NEC CCIS upgrade
Nomination of bidders closes 27 August 2020.
POC [email protected] or [email protected]
JWC-19-R-0013 - OPFOR DOCUMENTATION PACKAGE
Bid closing date: 21 November 2019, at 12:00 (Local time).
Questions submitted Week 46; Questions submitted Week 45
IFIB ACT-JWC-19-08 Exercise Support – Short Term Operational Contractors (STOC)
Bid closing date: Monday, 26 Aug 2019, at 1300. POC [email protected]
Bid Closing Date Extension 26 AUG 19; Clarification Week 31; Role Player Statistics 2018; Questions Week 28; Revised Annex A to Statement of Work - Exercise Play Functions Book; Exercise Support - STOC Bidder's Conference; Certification of Security Clearance; Bidders Conference 02.07.19 - Questions and Answers; Questions Week 27; Questions Week 25; Annex C-1 to Part I - Bidding Form; Annex B-3 - Past Performance; Annex B to Statement of Work; A Annexes to Part I; Bidder's Conference Form; STOC SERVICES
IFIB-ACT-JWC-19-09 OCCASUS
Bid closing date: Thursday 25 July 2019, at 13:00 hrs. POC [email protected] or [email protected]
Questions submitted Week 27; Questions and Answers 3; Bidder Conference Notes; Bidder Conference Slides 2; Bidder Conference Slides 1; Questions and Answers 2; Questions and Answers 1; Annex A to Part I; Annex A to Part III Section B; Annex B-2 to Part I; Annex C to Part I; Part I and II; Part III Section B - Statement of Work
NOI for IFIB-ACT-JWC-19-08 – Exercise Support – Short Term Operational Contractors (STOC)
Nomination of Bidders closes 22 Mar 2019. POC [email protected]
NOI for IFIB ACT-JWC-19-09 – Scenario Development Support Contract – OCCASSUS
Nomination of Bidders closes 19 May 2019. POC [email protected]
IFIB ACT-JWC-18-56 - Geospatial Deliverable Support
Bid closing date: Tuesday 29 Oct 2019, at 13:00 hrs. POC [email protected] or [email protected]
Questions and Answers 1; Amendment 1; Bidder's Conference Slides 17 Sept 2019; Questions and Answers from GEO Bidder's Conference 17 Sept 2019; Contract Update 21 Aug 19; Annex A to part I; Annex B1 - Technical Form; Annex A to part III Section B; Annex B1 - Attachment Q6; Annex B1 - Attachment Q7; Annex C1 - Bidding Form; Part I and II; Part III Section B - Statement of Work
NOI ACT-JWC-18-63 – Furniture *
POC: [email protected]
*Bidding has been postponed to Q4 2019. All parties who have already sent interest will be contacted when solicitation is released.
IFIB JWC-19-R-009 - Occupational Health Advisory Services
Bid Closing date: Thursday 14 March 2019, at 15:00 hrs. POC [email protected]
Part I - Bidding Instructions; Part III - Statement of Work
IFIB ACT-JWC-18-88 Procurement of Vehicles
Bid Closing date: Friday 5 April 2019, at 12:00 hrs. POC [email protected]
RFQ JWC-18-R-0101 – MNDDP Support TRJA19
POC: [email protected] or [email protected]. Closes 25 Sep 2018
*Interested parties for this RFQ must contact POC above to receive Annex A and B.
Questions and Answers 1; Questions and Answers 2
IFIB ACT-JWC-18-45 – Canteen Services
POC: [email protected] or [email protected]. Closes 01 Oct 2018
Annexes A; Past Performance Annex B-3; Financial Proposal Annex C-1
IFIB ACT-JWC-18-57 – Vehicle acquisition
POC torgeir.strand at jwc.nato.int or [email protected]. Closes Friday 5 OCT 2018 12:00 Central European Time
Questions & Answers 1; Questions & Answers 2; Questions & Answers 3
RFQ ACT- JWC-18-R-0098 - TOPFAS Study
POC: [email protected] Closes 06 Aug 2018
NOI IFIB-ACT-JWC-18-57 - Vehicle acquisition
Nomination of bidders closes 12 July 2018. POC torgeir.strand at jwc.nato.int
IFIB ACT-JWC-18-33 - Scenario Deliverable Support Contract (SDSC) for the Development and Delivery of the FIKSO Setting and Scenario
Bids Closing Date: 12:00 hours (local time) 20-June-2018; Contract Start Date: 01-October-2018.
All questions must be received by 10-June-18 to give P&C time to respond and companies time to prepare bids accordingly.
Please fill out and return Acknowledgement of Receipt IFIB ACT-JWC-18-33 (item #6) to [email protected] if you intend to submit a bid.
1 Bidding Instruction; 2 Annex A-8; 3 Annex B-1;4 Annex A App-1; 5 Annex B (will be sent upon request); 6 Acknowledgement of Receipt; Questions & Answers 1; Questions & Answers 2; Questions & Answers 3; Questions & Answers 4.
NOI ACT-JWC-18-45 - Canteen Services
Closes 13 June 2018. POC [email protected]
NOI ACT-JWC-18-33 - Scenario Deliverables Support Contract
This setting and scenario is planned to be used for the first time in support of EX TRIDENT JUPITER 2019 2020.
Request for Information - 15th Anniversary Book Layout and Printing Services
RFI Closing Date – 11:00 AM Local JWC Time 23 Feb 2018; Contract Date potential Mar 2018-Sept 2018; POC [email protected]
Please Label Subject to email "RFI – Layout and Printing Services"
RFP JWC-18-R-0001 - Short Term Translator
Bid Closing Date- 11:00 AM Local JWC Time 22 Feb 2018; Contract Date: Mar 2018-Dec 2020; POC [email protected]
RFQ JWC-18-R-001 SHORT TERM TRANSLATOR ; PROOFREADING JOURNALISTIC EDITORIAL AND LANGUAGE ENHANCEMENT ; TRANSLATION FROM NORWEGIAN TO ENGLISH ; TRANSLATION FROM ENGLISH TO NORWEGIAN
RFP JWC-18-R-0007 - MNDDP Support TR JE 2018
Bid Closing Date- 11:00 AM Local JWC Time 12 Feb 2018; Contract Date: Feb 2018-Jul 2018; POC [email protected]
If interested please contact POC.
RFP JWC-17-R-036 - Medical Services
Questions & Answers; Part I - Bidding Instructions; PART III - Statement of Work; Medical Services Contract; Evaluation Criteria Scoring - Pass or Fail; Evaluation Criteria Scoring - Desirable;Calculation of Best Value; Acknowledgement of Receipt; Appendix 1; Appendix 2; Appendix 3; Appendix 4; Appendix 5; Appendix 6 - Distance Map; Appendix 7
IFIB JWC-17-R-043 - Short Term IM Support
Bid Closing Date - 10:00 AM Local JWC Time, 15-August-2017; Contract Date: 18-September-2017 Until 16-June-2018
Short Term IM Support; Part I Bidding Instructions
RFQ JWC-15-R-0219 - LOGFAS SUPPORT FOR TRJR 2016
IFIB JWC-16-R-0003 - THREE SWORDS MAGAZINE
IFIB ACT-JWC-16-01 - ON SITE ENGINEERING SUPPORT FOR NEC CCIS UPGRADE - MAGNUM
IFIB JWC-16-R-0033 - CAPABILITY PACKAGE ADDENDUM DEVELOPMENT COORDINATION CONSULTANCY
IFIB JWC-16-R-0047 - SHORT TERM TRANSLATOR SERVICE
IFIB JWC-16-R-0046 - SHORT TERM ONLINE CONTENT PRODUCER
IFIB JWC-16-R-0089 - Rental and Service Agreement Shredders
IFIB ACT-JWC-16-51 - New Exercise Setting - Working title VOSOTAN
Contacts
Head of Office - Mr. Kjetil Sand
Tel +47 52 87 92 90
[email protected]
Buyer & Contracting Administrator - Mr. Torgeir Strand
Tel +47 52 87 92 96
[email protected]
Buyer & Contracting Administrator - Ms. Anne Grethe Bjåstad
Tel +47 52 87 92 97
[email protected]
Contracting Superintendent - MSgt Julie Hansen
Tel +47 52 87 92 94
[email protected]
Travel Assistant
Tel +47 52 87 92 92 or 93
Fax +47 52 87 92 95
(Outside normal working hours, contact VIA Egencia Travel Agency, Tel: +47 23150470)
[email protected]
Invoices:
The Joint Warfare Centre (JWC) has upgraded its invoicing system to an automated electronic system that automatically scans invoices received via email. This is the preferred method for receiving all invoices. Purchase orders will have instructions that include the email address in which a contractor should submit their invoices. Please use PDF only.
All manual invoices can be sent to the following address:
Joint Warfare Centre
BUDFIN, P&C Section
PO Box 8080
4068 Stavanger
NORWAY
Visiting address:
Joint Warfare Centre
Eikesetveien 29
4032 Stavanger
NORWAY
Shipping address:
General Delivery to / Hovedleveringsadresse:
Joint Warfare Centre
Supply Warehouse
Eikesetveien 29 / Tel (+47) 415 11 567
N - 4032 Stavanger
NORWAY
Kolsås:
NEC CCIS SSC
Post box 25
1333 Kolsås
NORWAY
Templates
Invoicing
Cost Summary Spread Sheet with two Per Diem Lines (2018-2021)
Duty Travel Per Diem (2018)
Security Clearance Forms (Norwegian)
Company Registration Form
Contracting FAQs
I am a business who is interested in bidding on NATO JWC solicitations. Where can I review solicitations and present-day requirements?
Information about NATO solicitations can be found on our website.
What kind of security clearance do I need to contract for NATO?
The Statement of Work for the Request for Proposal will specifically state the level of clearance required by NATO. In general, at minimum, NATO SECRET clearance is mandatory.
Are NATO security clearances the same as clearances for my nation? In other words, if I already have a national security clearance, do I have NATO clearance as well?
NO. The Statement of Work for the Request for Proposal will specifically state the level of clearance from NATO that the firm will be required to have. NATO's clearance levels function independent of any clearance levels for other nations. However, it is understood that for most NATO nations, granting of a NATO security clearance is handled in a similar manner to that of obtaining a national security clearance. Please contact your National Security Office for information on their procedures for obtaining NATO clearances.
Who should I use as a point of contact at NATO for discussion before and after submitting a proposal? To whom should I address questions about the project or the Statement of Work?
The appropriate points of contact for any questions are included in the Request for Proposal.
Who else is bidding or submitting a proposal and what price(s) are they quoting?
NATO reserves all information about potential bidders and current bidders as procurement sensitive. However, NATO Purchasing & Contracting Branch ensures maximum visibility to all nations regarding contract opportunities.
How do taxes and tax exemptions work?
International agreements approved by NATO Nations ensure that NATO HQs are exempt from paying taxes and duties on commercially procured goods and services. Generally speaking, Purchasing & Contracting branches can procure goods and services without paying taxes and duties or establish a procedure, under the guidance of the Financial Controller, to recuperate paid taxes or similar fees.
Will work on this project be tax exempt?
Because of a series of international agreements, NATO will not pay taxes for goods & services that it procures or will recuperate the funds that it expends upon taxes with the guidance of the Financial Controller.
Can my proposal deviate from the RFP?
A firm may submit an alternative proposal that deviates in part from the Statement of Work from the Request for Proposal IF AND ONLY IF it submits a compliant proposal in addition to the alternative proposal. Any deviations in the primary proposal will result in a detraction of points during the award process.
May my company submit more than one proposal?
A bidding firm must submit a proposal that conforms to the Statement of Work for the Request for Proposal and may submit one or more alternative proposals in addition to the conforming proposal.
Are there any categories of firms to which NATO gives special treatment (i.e. registered small business or veteran owned firm)?
All firms are given equal treatment before, during, and after the bidding process.
Does my business have to be from a NATO Nation in order to submit a proposal?
NATO seeks business only from member nations. However, if no Member nation submits a proposal, then a nation from the Partnership for Peace may submit a proposal. But if a firm from a Partnership for Peace nation submits a bid that competes with a bid from a firm of a Member nation, then the bid of the firm from the Partnership for Peace nation must be declared noncompliant.
What is the international bidding process?
NATO regulations require that Requests for Proposals that are predicted to exceed Established Financial Limits (For 2010, all proposals exceeding €152,000) must be posted as an international notification of intent to begin bidding procedures. However, firms from any Member nation may bid on any proposal open for competitive bidding.
Can an English written request for proposal be translated into the local language?
Yes, but in the event of inconsistency between any terms of the contract and any translation into another language, the English language meaning shall govern.
Will my quote be accepted if submitted after the quote due date?
Quotes received after due date will not be used in award selection process. NATO JWC has the right to cancel request for quote/proposal any time before award.
Can I invoice before receipt of materials?
Yes, but invoice will not be paid until delivery of all items
What is required on all invoices?
Please ensure your invoice includes 1) the purchase order amount, 2) reference the purchase order and/or contract number, 3) a brief purchase order description, 4) and invoice date, 5) proper invoice number, 6) and your bank information. Failure to miss any of these requirements may constitute in a rejection of your invoice.
Is partial payments authorized?
Unless otherwise agreed, partial payments are not authorized. Full payment will be made when item(s) have been delivered and received.
Contracting Clauses
These are the clauses as directed by JWC, Purchasing & Contracting Section.