Budget and Finance - Purchasing and Contracting Office
The primary purpose of the Budget and Finance (BUDFIN) – Purchasing & Contracting (P&C) internet page is to publicize critical Contracting documents in support of JWC.
The intent is furthermore to raise the general awareness of business opportunities with NATO. Key supporting information such as ongoing procurements, contract awards and Frequently Asked Questions are also provided.
The page is under continuous development and further enhancements will progressively be implemented.
Any constructive suggestions are welcomed to enhance the usefulness of this webpage.
Please do not hesitate to contact me, or any member of the team, if you require further guidance regarding JWC contract requirements.
Kjetil Sand
Chief JWC Purchasing & Contracting
Documentation
Please click on the dates below to view the Parity Rates specific for that period:
Parity Rates 30 Dec 2024 – 02 Mar 2025
Parity Rates 01 January 2024 – 29 December 2024
Parity Rates 02 January 2023 – 31 December 2023
Title: OFFICE FURNITURE
Bid Closing Date: 10/04/2025 13h00 local time Norway
Clarification question Deadline: 03/04/2025
Points of Contact:
CRP Timothee Maillefer, Contracting Officer
Email address : [email protected]
Title: OFFICE FURNITURE
Points of Contact:
CRP Timothee Maillefer, Contracting Officer
Email address : [email protected]
Title: TEMPORARY SERVICE SUPPORT FINANCIAL DATA ANALYST AND PROCESS OPTIMIZATION
Bid Closing Date: 21/02/2025 12h00 local time Norway
Clarification question Deadline: 14/02/2025 12h00 local time Norway.
Title: P3M Support
JWC Update: 14/01/25- JWC expects solicitation package to be released February 2025.
Update: 11/03/2025: Please note that the new projected date for release of the solicitation document is the week commencing 24th March 2025. All bidders who have expressed an interest will receive a notification once the solicitation package is published. You are encouraged to check this page regularly for future updates.
Any interest bidders are requested to contact [email protected] copying in [email protected] with the following information:
- Company Name
- Point of Contact Name
- Point of Contract Email Address
Title: Risk Management Advisor Services
Clarification Questions Deadline: 8th November 2024
Closing Date: 20th November 2024
All questions, queries and clarification should be emailed to [email protected] coping in [email protected].
The Clarification Log is available here.
A word version copy of the IFB may be requested from the POC listed above.
IFB-JWC-24-R-0008 TEMPORARY SERVICE SUPPORT WARGAMING TECHNICAL ADVISOR (update 1)
Editable Annexes A, C and D (update 1)
Bid Closing Date: 19/11/2024 at 13:00 local time Norway
Closing Date for Clarification Questions: 12/11/2024.
POCs: Ms. Julie Hansen, Contracting Officer;
CRP Timothee Maillefer, Contracting Administrator/Staff Officer.
IFB-JWC-24-006 Gender Advisor Support Services Support Contract
Bid Closing Date: 30/10/2024 at 13:00 CEST
Closing Date for Clarification Questions: 15/10/2024 at 13:00 CEST. Clarification questions and answers are available in the Clarification Log.
POC: Mr.Raymond Darnell
Word version of the procurement documents can be requested from Mr.Raymond Darnell or [email protected]
RFQ JWC-24-R-007 TEMPORARY SERVICE SUPPORT HUMAN RESOURCES ASSISTANT
Bid Closing Date: 26/08/2024 12h00 local time Norway
Clarification question Deadline: 21/08/2024 12h00 local time Norway
POC Mr Kjetil Sand, Contracting Officer, Tel: +47 52 87 92 90 | CRP Timothee Maillefer, Staff Officer.
RFQ JWC-24-R-005 SUPPORT P&C DELIVERY
Bid Closing Date: 7 AUG 2024.
POC [email protected] CC: [email protected]
The IFIB and its Annexes have been updated on 2 August 2024; please download the latest versions below.
IFIB-ACT-JWC-23-49 Exercise Support – Short Term Operational Contractors (STOC)
Click here to download the editable annexes: Annex B-2a and Annex C-1.
Solicitation Release: 04 June 2024.
In lieu of an in person bidders conference JWC will publish a PowerPoint providing additional information/context to the requirement from which potential bidders can submit questions.
Click here to open the Bidder’s Information Presentation.
Click here to open the Clarification Question Log
Last date that bidder’s may request clarifications: 16 July 2024.
Deadline: Bid Deadline has been extended to 30 August 2024.
POC [email protected] and [email protected] CC: [email protected]
IFIB-ACT-JWC-24-52 – Scenario Geospatial (GEO) Services Support Contract
Issue date: 15 May 2024
Bid closing date: 29 Aug 2024
POC [email protected] and [email protected] CC: [email protected]
Questions & Answers and Slideshow information published 15 July 2024
RFQ JWC-23-R-009 ACCOUNTING SERVICES
Bid Closing Date: 01 November 2023.
POC [email protected] and [email protected] CC: [email protected]
RFQ JWC-23-C-006 Medical Services
Bid Closing Date: 16 August 2023, 12:00 local time.
POC [email protected] or [email protected] CC: [email protected]
REQ 12300647 HPE Server Solutions and storage for NATO NEC CCIS SSC
Bid Closing Date: 11 July 2023, 15:30 local time.
POC [email protected] or [email protected] CC: [email protected]
REQ 12300634 HPE Server Solutions for NATO Joint Warfare Centre
Bid Closing Date: 28 June 2023, 15:30 local time.
POC [email protected] or [email protected] CC: [email protected]
IFIB-ACT-JWC-23-17 Canteen Services
Bid closing date: 01 September 2023, 13:00 local time.
POC [email protected] or [email protected] CC: [email protected]
JWC-23-R-004 LASER CUTTER – ENGRAVER
Bid Closes 27 April 2023 – 12:00 hours (local time Norway).
POC [email protected] CC: [email protected]
JWC-23-R-005 ARCHIVED SATELLITE IMAGING & MAPPING (SIM)
Bid Closes 15 30 March 2023 – 12:00 hours (local time Norway).
JWC-23-R-005 Questions and Answers
POC [email protected] CC: [email protected]
RFQ-JWC-22-R-007 Temporary Service Support Purchasing and Contracting Delivery
Bids must be received at JWC not later than 12:00 hours (local time Norway), 15 DEC 2022. At that time and date, bidding will be closed.
Head of Office – Mr. Kjetil Sand
Tel +47 52 87 92 90
[email protected]
Senior Buyer & Contracting Administrator – Mr. Torgeir Strand
Tel +47 52 87 92 96
[email protected]
Senior Buyer & Contracting Administrator – Ms. Anne Grethe Bjåstad
Tel +47 52 87 92 97
[email protected]
Buyer & Contracting Administrator – Ms. Andrea Baur-Mathews (Ctr)
Tel +47 52 87 92 89
[email protected]
Buyer & Contracting Administrator – Ms. Natalie Dillion (Ctr)
Tel +47 52 87 92 86
[email protected]
Buyer & Contracting Administrator – Ms. Michelle Kerr (Ctr)
Tel +47 52 87 92 87
[email protected]
Contracting Staff Officer – CRP Timothee Maillefer
Tel +47 52 87 92 91
[email protected]
Contracting Superintendent – MSgt Ann Marie Bierman
Tel +47 52 87 92 99
[email protected]
Senior Contracting Officer– Ms. Julie Hansen
Tel +47 52 87 92 94
[email protected]
Senior Contracting Officer– Mr. Raymond Darnell
Tel +47 52 87 92 88
[email protected]
Travel Assistant
Tel +47 52 87 92 92 or 93
Fax +47 52 87 92 95
(Outside normal working hours, contact VIA Egencia Travel Agency, Tel: +47 23150470)
[email protected]
Invoices:
The Joint Warfare Centre (JWC) has upgraded its invoicing system to an automated electronic system that automatically scans invoices received via email. This is the preferred method for receiving all invoices. Purchase orders will have instructions that include the email address in which a contractor should submit their invoices. Please use PDF only.
All manual invoices can be sent to the following address:
Joint Warfare Centre
BUDFIN, P&C Section
PO Box 8080
4068 Stavanger
NORWAY
Visiting address:
Joint Warfare Centre
Eikesetveien 29
4032 Stavanger
NORWAY
Shipping address:
General Delivery to / Hovedleveringsadresse:
Joint Warfare Centre
Supply Warehouse
Eikesetveien 29 / Tel (+47) 415 11 567
N – 4032 Stavanger
NORWAY
Kolsås:
NEC CCIS SSC
Post box 25
1333 Kolsås
NORWAY
Invoicing
Security Clearance Forms (Norwegian)
Company Registration Form
I am a business who is interested in bidding on NATO JWC solicitations. Where can I review solicitations and present-day requirements?
Information about NATO solicitations can be found on our website.
What kind of security clearance do I need to contract for NATO?
The Statement of Work for the Request for Proposal will specifically state the level of clearance required by NATO. In general, at minimum, NATO SECRET clearance is mandatory.
Are NATO security clearances the same as clearances for my nation? In other words, if I already have a national security clearance, do I have NATO clearance as well?
NO. The Statement of Work for the Request for Proposal will specifically state the level of clearance from NATO that the firm will be required to have. NATO’s clearance levels function independent of any clearance levels for other nations. However, it is understood that for most NATO nations, granting of a NATO security clearance is handled in a similar manner to that of obtaining a national security clearance. Please contact your National Security Office for information on their procedures for obtaining NATO clearances.
Who should I use as a point of contact at NATO for discussion before and after submitting a proposal? To whom should I address questions about the project or the Statement of Work?
The appropriate points of contact for any questions are included in the Request for Proposal.
Who else is bidding or submitting a proposal and what price(s) are they quoting?
NATO reserves all information about potential bidders and current bidders as procurement sensitive. However, NATO Purchasing & Contracting Branch ensures maximum visibility to all nations regarding contract opportunities.
How do taxes and tax exemptions work?
International agreements approved by NATO Nations ensure that NATO HQs are exempt from paying taxes and duties on commercially procured goods and services. Generally speaking, Purchasing & Contracting branches can procure goods and services without paying taxes and duties or establish a procedure, under the guidance of the Financial Controller, to recuperate paid taxes or similar fees.
Will work on this project be tax exempt?
Because of a series of international agreements, NATO will not pay taxes for goods & services that it procures or will recuperate the funds that it expends upon taxes with the guidance of the Financial Controller.
Can my proposal deviate from the RFP?
A firm may submit an alternative proposal that deviates in part from the Statement of Work from the Request for Proposal IF AND ONLY IF it submits a compliant proposal in addition to the alternative proposal. Any deviations in the primary proposal will result in a detraction of points during the award process.
May my company submit more than one proposal?
A bidding firm must submit a proposal that conforms to the Statement of Work for the Request for Proposal and may submit one or more alternative proposals in addition to the conforming proposal.
Are there any categories of firms to which NATO gives special treatment (i.e. registered small business or veteran owned firm)?
All firms are given equal treatment before, during, and after the bidding process.
Does my business have to be from a NATO Nation in order to submit a proposal?
NATO seeks business only from member nations. However, if no Member nation submits a proposal, then a nation from the Partnership for Peace may submit a proposal. But if a firm from a Partnership for Peace nation submits a bid that competes with a bid from a firm of a Member nation, then the bid of the firm from the Partnership for Peace nation must be declared noncompliant.
What is the international bidding process?
NATO regulations require that Requests for Proposals that are predicted to exceed Established Financial Limits (For 2010, all proposals exceeding €152,000) must be posted as an international notification of intent to begin bidding procedures. However, firms from any Member nation may bid on any proposal open for competitive bidding.
Can an English written request for proposal be translated into the local language?
Yes, but in the event of inconsistency between any terms of the contract and any translation into another language, the English language meaning shall govern.
Will my quote be accepted if submitted after the quote due date?
Quotes received after due date will not be used in award selection process. NATO JWC has the right to cancel request for quote/proposal any time before award.
Can I invoice before receipt of materials?
Yes, but invoice will not be paid until delivery of all items
What is required on all invoices?
Please ensure your invoice includes 1) the purchase order amount, 2) reference the purchase order and/or contract number, 3) a brief purchase order description, 4) and invoice date, 5) proper invoice number, 6) and your bank information. Failure to miss any of these requirements may constitute in a rejection of your invoice.
Is partial payments authorized?
Unless otherwise agreed, partial payments are not authorized. Full payment will be made when item(s) have been delivered and received.
These are the clauses as directed by JWC, Purchasing & Contracting Section.