Budget and Finance - Purchasing and Contracting Office
The primary purpose of the Budget and Finance (BUDFIN) – Purchasing & Contracting (P&C) internet page is to publicize critical Contracting documents in support of JWC.
The intent is furthermore to raise the general awareness of business opportunities with NATO. Key supporting information such as ongoing procurements, contract awards and Frequently Asked Questions are also provided.
The page is under continuous development and further enhancements will progressively be implemented.
Any constructive suggestions are welcomed to enhance the usefulness of this webpage.
Please do not hesitate to contact me, or any member of the team, if you require further guidance regarding JWC contract requirements.
Chief JWC Purchasing & Contracting
Documentation
Please click on the dates below to view the Parity Rates specific for that period:
Parity Rates 2025 | Parity Rates 2024 | Parity Rates 2023 | Parity Rates 2022 | Parity Rates 2021
Title: Engineering Support for modernization and maintenance of the NEC CCIS application
Issue Date: 9 June 2026
Bid Closing Date: 13:00 (local time Norway) 3 September 2026
Point of Contact: CRP Timothee Maillefer, Contracting Officer
IFIB-ACT-JWC-26-03 360 Amendment #2
(8th June 2026, see highlights)
Title: 360 Exercise Setting and Scenario Production
Issue Date: 29 April 2026
Bid Closing Date: 13:00 (local time Norway) 17 August 2026
Point of Contact: Lucy Pearce, Senior Contract Administrator
Clarification Log (8th June 2026)
Attachments:
- Annex A
- Annexes A-0 to A-10
- Annex B
- Annex B-1
- Annex B-2
- Annex C-1 Amendment #1 (8th June 2026)
The above attachments can also be downloaded as a single .zip file here.
RFQ: JWC-26-R-0010 Amendment #1
Title: CAX Programme Support
Issue Date: 17 April 2026
Bid Closing Date: 13:00 (local time Norway) 21 May 2026
Point of Contact: Lucy Pearce, Senior Contract Administrator
Attachment: Excel Qualification Matrix
Title: PAO Multimedia Archiving and Production Support Service
Issue Date: 06 February 2026
Bid Closing Date: 13:00 (local time Norway) 30 March 2026
Point of Contact: Robert Fahrney, Senior Contract Administrator
Attachment: Excel Qualification Matrix
Title: Wargaming Production Services
*** Cancelled due to changes in magnitude. ***
Point of Contact: Ann Marie Bierman, Contracting Officer
Title: 360 Exercise Setting/Scenario Production
This effort has currently been delayed. Updates relating to this NOI will be provided in quarter 2 of 2026.
Point of Contact: Lucy Pearce, Senior Contract Administrator
Title: Engineering Support for modernization and maintenance of the NEC CCIS application
Issue Date: 15 December 2025 (target date)
Bid Closing Date: 06 February 2026 (target date)
Point of Contact: CRP Timothee Maillefer, Contracting Officer
Title: OFFICE SUPPLIES AND CLEANING CONSUMABLES
Click here to download the Administrative Proposal.
Click here to download the Bid Form.
Bid Closing Date: 07/10/2025 13h00 local time Norway
Clarification question Deadline: 01/10/2025
Point of Contact: CRP Timothee Maillefer, Contracting Officer
JWC-25-R-0007
Title: Accounting Services
Click here to download the editable enclosure.
Clarification questions closing date: 5 AUG 2025 1300
Bid closing deadline: 27th Aug 2025 @13:00 local Norwegian time.
Point of Contact: [email protected] copying in [email protected]
Title: NEC CCIS SSC VMware Licence Renewal
Click here to download the editable enclosure.
Clarification questions closing date: 23rd May 2025
Bid closing deadline: 25th May 2025 @13:00 local Norwegian time.
Point of Contact: [email protected] copying in [email protected]
Title: Short Term Service Support – Senior Contracting Administrator
Click here to download the editable enclosure.
Click here to download the Clarification Log.
IFB/RFQ Submission Deadline: 13:00 CEST, 18th June 2025
Clarification Questions Deadline: 10th June 2025
Any questions please don’t hesitate to contact [email protected] copying in [email protected].
Title: Workforce Services Assistant
Bid Closing Date: 18/06/2025 13h00 local time Norway
Clarification question Deadline: 05/06/2025 13h00 local time Norway
Click here to download the Questions & Answers.
Points of Contact:
Helle Faret, Buyer and Contract Administrator
Email address: [email protected]
Procurement Contracting Section
Email address: [email protected]
IFB-ACT-JWC-24-116 Amendment #1
Title: Transformation Delivery Support
Click here to download the editable enclosures.
Last date for submission of clarification questions: 18/04/2025 25/04/2025.
Click here to download the Clarification Questions Log.
Bid Closing Time / Date : 13:00 Local Norwegian Time on 30/05/2025 06/06/2025.
All clarification questions should be submitted via email to [email protected] copying in [email protected].
IFB -JWC-25-C003 Updated version: 02/04/2025
Title: OFFICE FURNITURE
Bid Closing Date: 10/04/2025 13h00 local time Norway
Clarification question Deadline: 03/04/2025
Points of Contact:
CRP Timothee Maillefer, Contracting Officer
Email address : [email protected]
Title: OFFICE FURNITURE
Point of Contact: CRP Timothee Maillefer, Contracting Officer
Title: TEMPORARY SERVICE SUPPORT FINANCIAL DATA ANALYST AND PROCESS OPTIMIZATION
Bid Closing Date: 21/02/2025 12h00 local time Norway
Clarification question Deadline: 14/02/2025 12h00 local time Norway.
Title: Risk Management Advisor Services
Clarification Questions Deadline: 8th November 2024
Closing Date: 20th November 2024
All questions, queries and clarification should be emailed to [email protected] coping in [email protected].
The Clarification Log is available here.
A word version copy of the IFB may be requested from the POC listed above.
IFB-JWC-24-R-0008 TEMPORARY SERVICE SUPPORT WARGAMING TECHNICAL ADVISOR (update 1)
Editable Annexes A, C and D (update 1)
Bid Closing Date: 19/11/2024 at 13:00 local time Norway
Closing Date for Clarification Questions: 12/11/2024.
POCs: Ms. Julie Hansen, Contracting Officer;
CRP Timothee Maillefer, Contracting Administrator/Staff Officer.
IFB-JWC-24-006 Gender Advisor Support Services Support Contract
Bid Closing Date: 30/10/2024 at 13:00 CEST
Closing Date for Clarification Questions: 15/10/2024 at 13:00 CEST. Clarification questions and answers are available in the Clarification Log.
POC: Mr.Raymond Darnell
Word version of the procurement documents can be requested from Mr.Raymond Darnell or [email protected]
RFQ JWC-24-R-007 TEMPORARY SERVICE SUPPORT HUMAN RESOURCES ASSISTANT
Bid Closing Date: 26/08/2024 12h00 local time Norway
Clarification question Deadline: 21/08/2024 12h00 local time Norway
POC Mr Kjetil Sand, Contracting Officer, Tel: +47 52 87 92 90 | CRP Timothee Maillefer, Staff Officer.
RFQ JWC-24-R-005 SUPPORT P&C DELIVERY
Bid Closing Date: 7 AUG 2024.
POC [email protected] CC: [email protected]
The IFIB and its Annexes have been updated on 2 August 2024; please download the latest versions below.
IFIB-ACT-JWC-23-49 Exercise Support – Short Term Operational Contractors (STOC)
Click here to download the editable annexes: Annex B-2a and Annex C-1.
Solicitation Release: 04 June 2024.
In lieu of an in person bidders conference JWC will publish a PowerPoint providing additional information/context to the requirement from which potential bidders can submit questions.
Click here to open the Bidder’s Information Presentation.
Click here to open the Clarification Question Log
Last date that bidder’s may request clarifications: 16 July 2024.
Deadline: Bid Deadline has been extended to 30 August 2024.
POC [email protected] and [email protected] CC: [email protected]
IFIB-ACT-JWC-24-52 – Scenario Geospatial (GEO) Services Support Contract
Issue date: 15 May 2024
Bid closing date: 29 Aug 2024
POC [email protected] and [email protected] CC: [email protected]
Questions & Answers and Slideshow information published 15 July 2024
RFQ JWC-23-R-009 ACCOUNTING SERVICES
Bid Closing Date: 01 November 2023.
POC [email protected] and [email protected] CC: [email protected]
RFQ JWC-23-C-006 Medical Services
Bid Closing Date: 16 August 2023, 12:00 local time.
POC [email protected] or [email protected] CC: [email protected]
REQ 12300647 HPE Server Solutions and storage for NATO NEC CCIS SSC
Bid Closing Date: 11 July 2023, 15:30 local time.
POC [email protected] or [email protected] CC: [email protected]
REQ 12300634 HPE Server Solutions for NATO Joint Warfare Centre
Bid Closing Date: 28 June 2023, 15:30 local time.
POC [email protected] or [email protected] CC: [email protected]
IFIB-ACT-JWC-23-17 Canteen Services
Bid closing date: 01 September 2023, 13:00 local time.
POC [email protected] or [email protected] CC: [email protected]
JWC-23-R-004 LASER CUTTER – ENGRAVER
Bid Closes 27 April 2023 – 12:00 hours (local time Norway).
POC [email protected] CC: [email protected]
JWC-23-R-005 ARCHIVED SATELLITE IMAGING & MAPPING (SIM)
Bid Closes 15 30 March 2023 – 12:00 hours (local time Norway).
JWC-23-R-005 Questions and Answers
POC [email protected] CC: [email protected]
RFQ-JWC-22-R-007 Temporary Service Support Purchasing and Contracting Delivery
Bids must be received at JWC not later than 12:00 hours (local time Norway), 15 DEC 2022. At that time and date, bidding will be closed.
SECTION HEAD – PURCHASING AND CONTRACTING
Contracting Officer – Ms. Julie Hansen
Tel +47 52 87 92 94
[email protected]
P&C COMMODITIES & KOLSAS
Contracting Officer – CRP Timothee Maillefer
Tel +47 52 87 92 91
[email protected]
Senior Buyer & Contracting Administrator – Ms. Anne Grethe Bjåstad
Tel +47 52 87 92 97
[email protected]
Senior Buyer & Contracting Administrator – Ms. Vivian Evensen
Tel +47 52 87 92 88
[email protected]
P&C SERVICE CONTRACTS
Contracting Officer / Superintendent – MSgt Ann Marie Bierman
Tel +47 52 87 92 99
[email protected]
Contracting Officer – Ms. Lucy Pearce
Tel +47 52 87 92 89
[email protected]
Buyer & Contracting Administrator – Ms. Natalie Dillon (Ctr)
Tel +47 52 87 92 86
[email protected]
Buyer & Contracting Administrator – Ms. Charlotte Negre-Thiebault (Ctr)
Tel +47 52 87 92 96
[email protected]
Buyer & Contracting Administrator – Mr. Robert Fahrney (Ctr)
Tel +47 52 87 92 87
[email protected]
P&C TRAVEL
JWC Travel Office
Tel +47 52 87 92 92 / 93 or 95 (during work hours) or
[email protected]
Invoices:
The Joint Warfare Centre (JWC) has upgraded its invoicing system to an automated electronic system that automatically scans invoices received via email. This is the preferred method for receiving all invoices.
Purchase orders will have instructions that include the email address in which a contractor should submit their invoices.
The invoice must be submitted as a single document, including all pages. Use .pdf files only.
All manual invoices can be sent to the following address:
Visiting address:
Joint Warfare Centre
Eikesetveien 29
4032 Stavanger
NORWAY
Shipping address:
General Delivery to / Hovedleveringsadresse:
Joint Warfare Centre
Supply Warehouse
Eikesetveien 29 / Tel (+47) 415 11 567
N – 4032 Stavanger
NORWAY
Kolsås:
NEC CCIS SSC
Post box 25
1333 Kolsås
NORWAY
Invoicing
Security Clearance Forms (Norwegian)
Company Registration Form
I am a business who is interested in bidding on NATO JWC solicitations. Where can I review solicitations and present-day requirements?
Information about NATO solicitations can be found on our website.
What kind of security clearance do I need to contract for NATO?
The Statement of Work for the Request for Proposal will specifically state the level of clearance required by NATO. In general, at minimum, NATO SECRET clearance is mandatory.
Are NATO security clearances the same as clearances for my nation? In other words, if I already have a national security clearance, do I have NATO clearance as well?
NO. The Statement of Work for the Request for Proposal will specifically state the level of clearance from NATO that the firm will be required to have. NATO’s clearance levels function independent of any clearance levels for other nations. However, it is understood that for most NATO nations, granting of a NATO security clearance is handled in a similar manner to that of obtaining a national security clearance. Please contact your National Security Office for information on their procedures for obtaining NATO clearances.
Who should I use as a point of contact at NATO for discussion before and after submitting a proposal? To whom should I address questions about the project or the Statement of Work?
The appropriate points of contact for any questions are included in the Request for Proposal.
Who else is bidding or submitting a proposal and what price(s) are they quoting?
NATO reserves all information about potential bidders and current bidders as procurement sensitive. However, NATO Purchasing & Contracting Branch ensures maximum visibility to all nations regarding contract opportunities.
How do taxes and tax exemptions work?
International agreements approved by NATO Nations ensure that NATO HQs are exempt from paying taxes and duties on commercially procured goods and services. Generally speaking, Purchasing & Contracting branches can procure goods and services without paying taxes and duties or establish a procedure, under the guidance of the Financial Controller, to recuperate paid taxes or similar fees.
Will work on this project be tax exempt?
Because of a series of international agreements, NATO will not pay taxes for goods & services that it procures or will recuperate the funds that it expends upon taxes with the guidance of the Financial Controller.
Can my proposal deviate from the RFP?
A firm may submit an alternative proposal that deviates in part from the Statement of Work from the Request for Proposal IF AND ONLY IF it submits a compliant proposal in addition to the alternative proposal. Any deviations in the primary proposal will result in a detraction of points during the award process.
May my company submit more than one proposal?
A bidding firm must submit a proposal that conforms to the Statement of Work for the Request for Proposal and may submit one or more alternative proposals in addition to the conforming proposal.
Are there any categories of firms to which NATO gives special treatment (i.e. registered small business or veteran owned firm)?
All firms are given equal treatment before, during, and after the bidding process.
Does my business have to be from a NATO Nation in order to submit a proposal?
NATO seeks business only from member nations. However, if no Member nation submits a proposal, then a nation from the Partnership for Peace may submit a proposal. But if a firm from a Partnership for Peace nation submits a bid that competes with a bid from a firm of a Member nation, then the bid of the firm from the Partnership for Peace nation must be declared noncompliant.
What is the international bidding process?
NATO regulations require that Requests for Proposals that are predicted to exceed Established Financial Limits (For 2010, all proposals exceeding €152,000) must be posted as an international notification of intent to begin bidding procedures. However, firms from any Member nation may bid on any proposal open for competitive bidding.
Can an English written request for proposal be translated into the local language?
Yes, but in the event of inconsistency between any terms of the contract and any translation into another language, the English language meaning shall govern.
Will my quote be accepted if submitted after the quote due date?
Quotes received after due date will not be used in award selection process. NATO JWC has the right to cancel request for quote/proposal any time before award.
Can I invoice before receipt of materials?
Yes, but invoice will not be paid until delivery of all items
What is required on all invoices?
Please ensure your invoice includes 1) the purchase order amount, 2) reference the purchase order and/or contract number, 3) a brief purchase order description, 4) and invoice date, 5) proper invoice number, 6) and your bank information. Failure to miss any of these requirements may constitute in a rejection of your invoice.
Is partial payments authorized?
Unless otherwise agreed, partial payments are not authorized. Full payment will be made when item(s) have been delivered and received.
These are the clauses as directed by JWC, Purchasing & Contracting Section.